🔥Project Management Full Course 2022 | Project Management Tutorial | Project Management| Simplilearn
Simplilearn・153 minutes read
Project management encompasses various aspects like planning, cost management, and quality control, with experts Chandra Mr and Ishan providing training on tools and essential project concepts. PMI's PMBOK defines project management as applying knowledge, skills, tools, and techniques to meet project requirements, with six constraints including scope, time, quality, cost, risk, and resources crucial for successful project completion.
Insights
- Project management involves various aspects such as planning, cost management, quality control, communication, and other vital components for successful project completion.
- The six constraints in project management, including scope, time, quality, cost, risk, and resources, are crucial considerations for ensuring project success.
- Quality management is essential for project success, focusing on adherence to specifications, processes, compliance, standardization, and optimization.
- Stakeholders, both internal and external, are significant contributors to project success and must be effectively managed throughout the project lifecycle.
- Project planning is a fundamental aspect of project management, involving detailed planning, risk assessment, resource allocation, and alignment with organizational goals to ensure project success.
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Recent questions
What are the key aspects of project management?
Project management involves various aspects such as project planning, cost management, quality control, communication, and other forms of management. It also includes applying knowledge, skills, tools, and techniques to meet project requirements, with constraints like scope, time, quality, cost, risk, and resources being crucial for successful project completion. A project is defined as a temporary endeavor to create a unique product, service, or result, with a definite beginning and end. Project life cycles involve initiation, planning, execution, monitoring, and closure, each phase being essential for project success.
What are the responsibilities of a Project Manager?
Project Manager responsibilities include managing tasks, risk, stakeholders, and communication, with a salary of $75,474 per year. They oversee project aspects, plans, and coordinate complex projects, ensuring the best outcomes. Project Leads motivate and lead project teams, ensuring successful project completion, with a salary of $82,000 per year. Resource Managers assign the right people to projects, manage employees, and determine hiring needs, with a salary of $64,000 per year. These roles are crucial in ensuring project success and efficient resource management.
How does project management handle quality control?
Quality management is crucial for project success, ensuring adherence to specifications and processes. Compliance, standardization, and optimization are key aspects of quality management, focusing on achieving project objectives through defined practices and processes. Product specifications must be strictly followed to avoid deviations, with auditing and control activities being essential to monitor and address deviations periodically. Project managers should have a team for quality management, emphasizing the importance of quality control in project management.
What are the different organizational structures for managing projects?
Projects can be managed in three types of organizational structures: functional, projectized, and matrix. In a functional organization, resources are grouped by functions or departments, with project managers having limited authority over resources. Projectized organizations align resources around projects, giving project managers complete control. Matrix organizations blend functional and projectized structures, with team members reporting to both a department head and a project manager. The type of organizational structure chosen can impact project success and resource management.
How does project planning impact project success?
Planning is crucial in project management, providing clarity, direction, and control. Detailed planning is essential, especially in uncertain projects, where visibility is limited. Both predictive and adaptive project approaches require thorough planning, encompassing deliverables, risk, quality, effort, and resources. Understanding the reason for undertaking a project, aligning with organizational goals, and engaging the team are vital for project success. Quality assurance, control, risk reduction, and progress monitoring are key elements of project planning that contribute to successful project completion.
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Summary
00:00
Essential Project Management Concepts and Tools
- Project management involves various aspects such as project planning, Excel usage, cost management, quality control, communication, and other forms of management.
- The video covers the best project managing tools, preparation for the PMP exam, the role of a project manager, interview questions, and essential concepts in project management.
- The training is conducted by specialists Chandra Mr and Ishan, who will delve into different topics related to project management.
- Project management, as per PMI's PMBOK, involves applying knowledge, skills, tools, and techniques to meet project requirements.
- The six constraints in project management are scope, time, quality, cost, risk, and resources, all crucial for successful project completion.
- A project is defined by PMI as a temporary endeavor to create a unique product, service, or result, with a definite beginning and end.
- Project life cycles involve initiation, planning, execution, monitoring, and closure, each phase crucial for project success.
- Scope management ensures all deliverables and activities are within defined boundaries, distinguishing between product and project scope.
- Schedule management involves planning the duration, sequence, and dependencies of project activities to ensure timely completion.
- Cost management includes estimating, allocating, and controlling the project budget to prevent cost escalations and deviations from the baseline.
16:56
Essential Quality Management Practices for Project Success
- Quality management is crucial for project success, ensuring adherence to specifications and processes.
- Compliance, standardization, and optimization are key aspects of quality management.
- Quality management focuses on achieving project objectives through defined practices and processes.
- Product specifications must be strictly followed to avoid deviations.
- Auditing and control activities are essential to monitor and address deviations periodically.
- Project managers should not directly audit but should have a team for quality management.
- Resources, including human and technology resources, are vital for project execution.
- Acquiring, configuring, and deploying resources are essential steps in project management.
- Conflict management is crucial for project success, requiring project managers to resolve conflicts in favor of the project.
- Stakeholders, both internal and external, play a significant role in project success and must be managed effectively.
32:47
Project Management Roles and Responsibilities and Salaries
- Visualize body structure, mirror assembly, headlights, and tires to understand the exterior components breakdown.
- Break down products into multiple levels to visualize them clearly and articulate the details.
- Identify skills and capabilities needed for each product breakdown element and assign resources accordingly.
- Sequence activities based on priority and optimize for a smooth project flow using techniques like critical path method and network diagramming.
- Various project management best practices like PMP, Prince2, and Agile Scrum Master emphasize the importance of product breakdown and basic project understanding.
- Common project management roles include Project Manager, Senior Project Manager, Project Lead, Resource Manager, PMO Analyst, and Steering Committee Member.
- Project Manager responsibilities include managing tasks, risk, stakeholders, and communication, with a salary of $75,474 per year.
- Senior Project Manager oversees project aspects, plans, coordinates complex projects, and earns $104,000 per year.
- Project Lead motivates and leads project teams, ensuring the best outcomes, with a salary of $82,000 per year.
- Resource Manager assigns the right people to projects, manages employees, and determines hiring needs, with a salary of $64,000 per year.
49:10
Essential Planning for Successful Project Management
- Planning is crucial in project management, providing clarity and direction.
- Detailed planning is essential, especially in uncertain projects, where visibility is limited.
- Both predictive and adaptive project approaches require thorough planning.
- Planning encompasses more than just deliverables; it involves risk, quality, effort, and resources.
- Understanding the reason for undertaking a project is vital for project managers.
- Clarity on project objectives helps in steering the project in the right direction.
- Alignment to organizational goals is key, requiring detailed planning at every level.
- The initiation phase involves creating a project charter and engaging stakeholders.
- Execution involves ensuring resources, processes, and deliverables are on track.
- Monitoring and controlling focus on metrics, success factors, and aligning with the plan before closure.
01:05:27
Importance of Work Breakdown Structure in Projects
- Work breakdown structure is crucial for understanding deliverables and involves focusing on the main deliverable, breaking it down into smaller parts, such as the body, cap, ring, and wrapper of a water bottle.
- Each part of the deliverable, like the cap, has specific characteristics such as color, size, and design, which further break down the structure.
- Applying the breakdown structure to a car, for example, involves breaking down the car into interiors, exteriors, and intelligence, then further breaking down each part like the seat, gear lever, and steering within the interiors.
- The breakdown structure technique involves decomposition, starting from the top down and then consolidating upwards to determine the overall budget, schedule, and resources required.
- The breakdown structure helps in optimizing effort and budget, especially in adaptive projects where changes are frequent and prioritization is key.
- Problem identification is essential in project management, whether proactively foreseeing issues or reactively resolving them, and planning helps in analyzing and addressing problems.
- Understanding the difference between issues, incidents, and problems is crucial, with problems being the root cause of occurrences that need to be addressed for improvement.
- Projects introduce change to the environment, making project management essentially change management, requiring proper problem resolution and identification of stakeholders.
- Stakeholders play a vital role in projects, and their identification, evaluation of impact and influence, and continuous updating in the stakeholder register are necessary for effective project management.
- Defining project objectives is crucial for aligning stakeholder expectations and project requirements, ensuring project success by meeting as many expectations as possible, even if not all can be achieved due to unforeseen circumstances.
01:22:09
Effective Project Management: Planning, Risk Mitigation, Success
- Regular hand checks are essential for achieving objectives and considering risks.
- Risks like power failure must be analyzed and mitigated with solutions like UPS for power and internet backup.
- Uncertainties in accomplishing objectives require analysis of efforts needed for completion.
- Project planning involves life cycle stages like initiation, planning, execution, monitoring, and closure.
- Proper planning optimizes cost and time, ensuring control and employee satisfaction.
- Engaging the team and satisfying stakeholders are crucial for project success.
- Quality assurance and control are vital for meeting objectives and ensuring compliance.
- Project risk reduction involves identifying and mitigating uncertainties throughout the project life cycle.
- Tools like Gantt charts, network diagrams, critical path method, and PERT charts aid in project planning and scheduling.
- Project documentation, including project charter, risk documents, and stakeholder register, is crucial for project management and progress tracking.
01:39:27
Effective Project Planning and Monitoring in Excel
- Progress monitoring should be done regularly, either monthly or weekly, to ensure clarity and quality in project planning.
- Project planning in Excel involves understanding project plans and effective micronics to stay within budget and maintain quality.
- A project plan is a collaborative document that guides a team during project execution and control, answering key questions about deliverables, tasks, team members, and deadlines.
- Micronics in Excel offers templates for effective project distribution, aiding in project management.
- Creating a Gantt chart in Excel involves steps like defining tasks, start dates, durations, and dependencies, and formatting the chart for clarity.
- Excel templates like Excel Pro Review and Expenditures Template aid in project overview and tracking progress.
- Project time management ensures projects are completed on time, involving activities like identifying, estimating, and sequencing tasks.
- Gantt charts illustrate project schedules, showing dependencies between activities and completion percentages.
- Network diagrams help plot activity dependencies, with two models - PDM and ADM - showing relationships and sequences between activities.
- Important terms in time management include lead and lag times, both-way planning, and estimating techniques like analogous and parametric estimating.
01:55:03
Project Management Processes and Critical Path Analysis
- Total effort is 50 days, but the duration is only five days in the next stream.
- There are seven project management processes: plan schedule management, define activities, sequence activities, estimate activity resources, estimate activity durations, develop schedule, and control schedule.
- The first six processes are executed during the planning process group, while the seventh is part of the monitoring and controlling process group.
- Plan schedule management establishes policies, procedures, and documentation for planning, developing, executing, and controlling the project schedule.
- Inputs to this process include the project management plan, project charter, enterprise environmental factors, and organization process assets.
- Tools and techniques in this process include expert judgment, meetings, and analytical techniques like what-if scenarios and advanced scheduling techniques.
- Outputs of this process include the schedule management plan.
- Define activities is the process of identifying the activities needed to produce project deliverables, belonging to the planning process group.
- Inputs to this process include the scope baseline, enterprise environmental factors, organizational process assets, and the schedule management plan.
- Outputs of this process include the activity list and activity attributes, as well as milestone identification.
- Sequence activities is the process of identifying and documenting relationships among project activities, belonging to the planning process group.
- Inputs to this process include the activity list, activity attributes, and milestone list.
- Outputs of this process include the project schedule network diagram.
- Estimate activity resources is the process of estimating the resources required to accomplish each activity, belonging to the planning process group.
- Inputs to this process include the project management plan, activity list, activity attributes, and risk register.
- Outputs of this process include the activity resource requirements and resource breakdown structure.
- Estimate activity durations is the process of estimating the time required to complete each activity, with inputs like the project management plan, activity list, and resource calendars.
- Tools and techniques used include expert judgment, three-point estimating, and group decision-making techniques.
- Outputs of this process include the activity duration estimates and project updates.
- Develop schedule is the process of creating a project schedule by analyzing activity sequences, durations, resource requirements, and constraints.
- Inputs to this process include the project schedule network diagram, activity resource requirements, and resource breakdown structure.
- Tools and techniques used include critical path method, modeling techniques, and resource optimization techniques.
- Outputs of this process include the project schedule, which is also called the baseline schedule.
- Schedule network analysis techniques ensure resources are available and activities are sequenced logically, with tools like scenario analysis and resource optimization techniques.
- Critical path is the longest duration path in a network diagram, determining the shortest time to complete the project.
- Calculation of the critical path involves forward and backward pass methods, with float types like total float, free float, and independent float.
- An example of a critical path calculation with five activities shows how to determine the critical path based on activity durations and dependencies.
02:09:43
"Project Schedule Compression Techniques and Management"
- Activity 5 takes 14 days to finish, with Activity 3 preceding it by 4 days.
- Late finish for Activity 3 is 14 days before the late finish for Activity 5.
- Late start can be calculated by subtracting the duration from the finish time.
- Stable compression involves identifying activities in the critical path and crashing them to reduce project duration.
- Crashing an activity by one day increases project cost but reduces project duration.
- Fast Track compression increases risk and management time, while Scope compression saves costs but increases customer dissatisfaction.
- Resource optimization techniques aim to limit resource usage in projects.
- Schedule compression techniques impact project risk, cost, and resource usage differently.
- Monte Carlo analysis and resource optimization are used for schedule compression.
- Project control involves monitoring project schedule changes and managing actual changes as they occur.
02:31:58
"Standards, Practices, and Quality in Projects"
- Standards can come from various sources like organizations or governments.
- Projects often follow best practices over time.
- Governors set standards for controlling air pollution from motor vehicles.
- Analyze costs and requirements before defining quality.
- Quality management helps identify specific outputs for projects.
- Design of experiments aids in project planning.
- Statistical tools like quality tools and sampling are crucial for quality control.
- Conductive means is an important quality management tool.
- Quality metrics like cost and schedule are essential for project measurement.
- Project managers play a key role in managing projects and improving quality.
02:50:32
Comparing Organizational Structures in Project Management
- Projects can be managed in three types of organizational structures: functional, projectized, and matrix.
- In a functional organization, resources are grouped by functions or departments, and project managers may not have direct authority over resources.
- Projectized organizations have resources aligned around projects, giving project managers complete control over resources.
- Matrix organizations blend functional and projectized structures, with team members reporting to both a department head and a project manager.
- Matrix organizations can be weak, strong, or balanced based on the authority distribution between project and functional managers.
- Type Matrix refers to co-located teams for enhanced performance, often seen in the PMP exam.
- Advantages of functional organizations include specialization and clear career paths, but project work may be hindered.
- Projectized organizations offer loyalty to projects but may lead to resource inefficiency and limited skill development.
