Notion Basics: How to Use Template Blocks and Database Templates

Thomas Frank Explains・2 minutes read

Notion's Template Block in the app allows users to easily generate copies of various items like checklists, dashboards, and databases, increasing productivity through customization and easy duplication. Users can create templates with specific content and elements, making it versatile for different purposes and providing easy access to essential information within the app.

Insights

  • Notion's Template Block enables users to efficiently create various items like team dashboards, checklists, and databases, enhancing productivity within the app.
  • The ability to spawn instances of templates from existing content in a database row and include links to essential information like a Master Filming Checklist ensures easy access and centralized updates, streamlining workflow processes.

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Recent questions

  • How can users create templates in Notion?

    By using the slash command and searching for the Template button, then giving it a name and adding content.

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Summary

00:00

"Powerful Template Block boosts Notion productivity"

  • Notion's Template Block is a powerful feature that allows users to generate copies of various items, such as team dashboard pages, checklists, and databases.
  • Users can create new team dashboard pages, copies of checklists for video projects, and new video projects in a video project tracker using the Template Block.
  • The Template Block can be used to generate entire checklists, like grocery lists, with customizable items.
  • Users can create databases full of templates using the Template Block, making Notion a highly productive app.
  • To create a template, users can use the slash command and search for the Template button, then give it a name and add content.
  • Templates can include various elements like blocks, toggles, and links to other databases, making them versatile for different purposes.
  • Users can create templates within a database, like a Video Project template, with specific checklist items and titles for each video project.
  • Instances of templates can be spawned from a new row in the database, allowing for easy duplication of content with preserved properties.
  • Users can use the slash command to spawn a template instance from existing content in a database row, ensuring easy access to templates.
  • Links to pages within a company Wiki, like a Master Filming Checklist, can be included in database templates for quick access to essential information.

11:58

Efficient Wiki Template Buttons for Filming Checklist

  • Create a template button named "Link to Filming Checklist" using double bracket syntax instead of a slash command to link to a page.
  • By clicking the "Link to Filming Checklist" button, a direct link to the Filming Checklist is generated, allowing easy access to it.
  • Another template button provides a copy of the checklist, ensuring updates can be made centrally within a Wiki for easy access and modification.
  • A callout block is created in the Wiki to guide users to make global changes on the Master Filming Checklist, ensuring consistency and ease of access.
  • Shared templates in Notion allow for duplication of pages as templates for others to use, accessed through the Share option and enabling the Allowed duplicate as template feature.
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