LoginGet started

How to use Notion - Beginner Tutorial

Kevin Stratvert・30 minutes read

Notion is a versatile tool for managing projects, with features ranging from basic functions like adding pages to advanced functions like collaboration and databases. Notion offers core functionality with limitations on the free plan, requires signing up with an email, Google, or Apple account, and has a user-friendly interface with customization options and keyboard shortcuts for efficiency in navigating and editing pages.

Insights

  • Notion is a multifunctional tool suitable for tasks like project management, note-taking, and website creation, with a progression from basic features to more advanced options like databases and collaboration.
  • The platform offers a range of capabilities, including customizable pages with different block types, efficient keyboard shortcuts, and the ability to share and publish content, making it a versatile and user-friendly tool for various purposes.

Get key ideas from YouTube videos. It’s free

Recent questions

  • What can Notion be used for?

    Notion is a versatile tool for capturing thoughts, managing projects, publishing websites, and running businesses. It offers a wide range of functions from basic note-taking to advanced project management and collaboration features.

  • How do you start using Notion?

    To get started with Notion, you can sign up with an email address, Google account, or Apple account. Once signed up, you can explore the interface which includes a sidebar for navigation, workspace customization options, and the ability to download a desktop app for OS-level notifications.

  • What are some key features of Notion?

    Notion offers various features such as adding new pages with templates or from scratch, customizing pages with icons, covers, and text, inserting different blocks like text, headings, images, and lists, utilizing keyboard shortcuts for efficiency, and converting blocks into different types without retyping content.

  • How can you organize content in Notion?

    Content in Notion can be organized by splitting it into sub-pages for better organization, moving blocks to new positions by dragging them, using shortcut keys to move blocks up or down, converting blocks into pages, reordering pages on the sidebar, and adding favorites for quick access.

  • What are the benefits of using databases in Notion?

    Databases in Notion allow for tracking detailed information, adding columns for specific data, performing calculations, filtering, sorting, and visualizing data in various views like table, board, and calendar. They are powerful tools for organizing and managing data efficiently.

Related videos

Summary

00:00

"Versatile Notion: Capture, Manage, Collaborate, Create"

  • Notion is a versatile tool for capturing thoughts, managing projects, publishing websites, and running businesses.
  • Starting with basic functions like adding a page and working with blocks, Notion progresses to more advanced features like databases and collaboration.
  • The free Notion plan offers core functionality but has limitations, such as a 5MB file upload limit and collaboration with up to five people.
  • To get started with Notion, sign up with an email address, Google account, or Apple account.
  • Notion's interface includes a sidebar for navigation, workspace customization options, and the ability to download a desktop app for OS-level notifications.
  • Adding a new page in Notion involves selecting templates or creating a blank page, customizing it with icons, covers, and text, and inserting various blocks like text, headings, images, and lists.
  • Keyboard shortcuts in Notion can help save time and improve efficiency in navigating and editing pages.
  • Blocks in Notion can be easily converted into different types, such as changing a bulleted list into a task list without retyping content.
  • Utilizing shortcuts like typing a forward slash to quickly access block options can streamline the process of adding and editing content in Notion.
  • Notion offers a range of block types, from simple text and headings to media, tables, and embedded content, providing flexibility in creating diverse page layouts.

11:22

Efficiently Organize and Manage Page Content

  • Media can be added to a page by dragging and dropping from a computer directly onto the page.
  • Proposed retail locations are displayed on the page, containing highly sensitive information that should not be shared with competitors.
  • An image warning employees not to share sensitive information is added to the page and moved to a more prominent position.
  • Blocks on the page can be moved by selecting them and using the six-dot icon to drag them to a new position.
  • Shortcut keys like control + shift + down arrow or control + shift + up arrow can be used to move blocks up or down on the page.
  • Content on the page is split into sub-pages for better organization, with the ability to navigate between them using breadcrumbs.
  • Proposed locations are moved to their own page by converting a block into a page within the Kevin Cookie Company locations.
  • Pages can be reordered on the sidebar, and favorites can be added for quick access to important pages.
  • A database is added to track detailed information about proposed locations, with columns for city, anticipated opening date, status, and files.
  • The database allows for additional details, calculations, filtering, sorting, and different views to visualize the data in various ways.

22:30

Notion: Versatile Data Views and Sharing

  • Board view displays locations and their statuses, with Manila being completed.
  • Data is consistent across different views like table, board, and calendar.
  • Additional views can be added to data, such as a calendar view.
  • Databases in Notion are powerful, allowing for various data views and easy navigation.
  • Importing data from external sources like Word into Notion is simple.
  • Sharing pages and subpages in Notion with collaborators like Patty is efficient.
  • Publishing pages as websites in Notion allows for easy sharing of information with customers.
Channel avatarChannel avatarChannel avatarChannel avatarChannel avatar

Try it yourself — It’s free.